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Features

Explore the features of our visitor & access control system

Digital access control that goes beyond the gate

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Faster check-ins, smarter security, and real-time oversight

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Tailored to suit estates, office parks, logistics, industrial and commercial sites

Scanner Hardware

Our scanner solution is a visitor management system based on a wireless, hand-held device which scans and captures vehicle and visitor information for a access-controlled site. 

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Scanner Specifications:

  • a large 5.5” HD display, 

  • ultra-fast octa-core processor, 

  • reliable 4G LTE connectivity, 

  • a built-in 13MP camera for quick and clear photo capturing 

  • GPS for location accuracy, 

  • a long-lasting battery along with a battery docking station, 

  • Android 11/13 and IP65-rated durability.

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VisitMe handheld scanner showing top lens and on-screen software interface, designed for ID barcode scanning and secure visitor access control.
360-degree view of the VisitMe handheld scanner showing the front screen with software, rear camera and reader, and side control buttons for access and ID scanning.

We use a rugged and high-performance scanner devices to power our multi facet and streamlined VisitMe software.​

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01.

VisitMe scanner displaying the license scanning and decryption process, with a guard scanning a car disc and driver’s license to detect expired credentials and verify visitor access.

License scanning & decryption​

Fast, secure license validation at the gate​
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Easily scan driver's licences and vehicle discs to automatically decrypt and capture all relevant information. Data is securely stored on the VisitMe scanner and synced to your portal for easy access and compliance records.
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Staff QR Codes​

Instant ID & access with personalised QR codes​
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Generate unique QR codes for staff and contractors, which include detailed personnel info (name, department, company, contact details, and a photo). This enables rapid access, verified by on-screen photo matching at the gate.
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VisitMe system displaying staff QR code generation via the portal and scanner, with employee ID cards enabling secure gate access and staff check-ins.

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VisitMe mobile app and online portal interface for creating visitor, contractor, or delivery bookings, enabling fast and secure pre-approval for access control.

Pre-approval

Pre-book access for faster, verified entries
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Create bookings in advance for visitors and contractors to streamline their entry and exit. Bookings can be issued from the portal or mobile app and sent in the form of a QR code or PIN code for fast, validated access at the gate.
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Reception Check-in

Digitise reception with smart self-service sign-ins
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Upgrade your reception with a digital check-in solution. With our reception tablet solution visitors can confirm appointments on arrival, and hosts are instantly notified.
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Optional visitor stickers with printed details improve on-site identification and access control.
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VisitMe reception tablet showing guest bookings synced from the portal, enabling smooth visitor check-in and validation at the front desk.

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VisitMe system enabling validation of vehicle passengers during check-in, ensuring all occupants are recorded and granted secure site access.

Passengers

Capture passenger data for complete entry records
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Concerned about passengers entering or exiting your site? With VisitMe, you can effortlessly add passengers alongside any visitor, contractor, or employee during the check-in process. Capture all necessary details such as full name, contact information, and even scan their driver’s license for instant validation.
 
This ensures that everyone entering your premises, whether they’re behind the wheel or not, is properly recorded, enhancing overall site security, compliance, and traceability.
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Entry Limit Control

Control access frequency for added security
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Control how many times a visitor or contractor can enter your site, or within what time frame. This prevents unauthorised entries and helps ensure secure, controlled access to your premises.
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VisitMe interface showing entry limit controls, allowing bookings with custom rules such as time restrictions, entry counts, and after-hours access validation.

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VisitMe system displaying instant notifications and alerts for visitor activity, allowing automated messages to be sent to hosts in real time.

Instant Notifications

Stay informed with real-time alert notifications.
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Receive instant notifications for: 

  • The entry of any individual with an expired driver’s licence 

  • The entry of any vehicle with an expired licence disc 

  • Any failed validation checks (e.g. expired medicals) 

  • Any detection of duplicate data, such as reused PO or delivery note numbers


These alerts ensure you’re always aware of potential risks or compliance issues the moment they occur, helping you take immediate action.
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SMART Mobile App

Convenient access & booking right from your phone
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The VisitMe Plus mobile app enhances resident and staff convenience: 

  • Remotely open gates using the in-app digital remote 

  • Easily book and send visitor access codes 

  • Save frequent visitors for quick future bookings as favourites 

  • Receive real-time notifications sent from the portal

VisitMe SMART mobile app interface showcasing visitor bookings, digital gate remote, and favourites menu for mobile access control in South Africa.

08.

Dynamic
Panels

Custom process flows built around your requirements
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Our Dynamic Panels let you customise scanning, data capture, and validation steps, from asking questions to uploading photos or triggering conditional actions.

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09.

Mandatory
Fields

Ensure no critical info is missed at check-in

Each feature and procedure on the scanner can be configured to include mandatory fields, ensuring that no critical information is skipped or left incomplete.

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10.

Validations

Auto-flag expired medicals, inductions & more

Upload and track expiry dates for safety files, medicals, and induction certificates. When a person is scanned in, the scanner verifies that all their credentials are valid, flagging and bringing up a scanner alert for expired documents on the spot.

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11.

Digital Records

Log vehicles, assets & seals with full traceability
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Scan or capture every vehicle, asset, container, and seal to maintain a secure digital record. If an incident occurs, reports are easy to generate and use for investigations or audits.

VisitMe online portal displaying digital visitor records, with options to build, export, and download access control reports for secure site management.

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VisitMe portal showing detailed time and attendance logs for staff, visitors, contractors, and assets, enabling full access control and movement tracking.

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Time &
Attendance

Automate time tracking for better
workforce insights
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Use staff and contractor QR codes to automatically log arrivals and departures. Easily generate reports for time and attendance tracking, or calculate time-on-site for operational insights and compliance checks.
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This feature supports workforce management, payroll accuracy, productivity analysis, and internal policy enforcement with minimal manual effort.
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Duplicate
Data Detection

Prevent errors & fraud with built-in data checks
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VisitMe instantly checks for duplicate entries such as PO numbers or delivery note references. If a match is found, it alerts the guard, helping to prevent fraud, theft, incorrect logging, and ensuring data integrity, process reliability, and operational risk reduction.
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VisitMe system displaying a duplicate data detection alert for repeated delivery notes or documents, helping prevent fraud and protect site assets.

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VisitMe scanner and portal displaying photographic evidence features for capturing container seals, license plates, safety gear, and vehicle checks during access procedures.

Photographic
Evidence

Capture critical images for proof & reporting
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Easily take and log photos of stock, documents, equipment, or seal conditions during check-in or check-out. All images are securely stored on the portal for reporting, traceability, proof of delivery or condition, enhanced accountability, better site compliance and security, and simplified incident investigations when needed.
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Navic Integration

Scan plates & get instant stolen vehicle alerts
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Through our Navic partnership, every number plate and licence disc scanned is automatically checked against a national stolen vehicle database. Alerts are triggered, allowing you to respond proactively.
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Navic Logo
VisitMe scanner integrated with Navic for license plate scanning and ANPR checks, enabling stolen vehicle detection and blacklist verification at site entry points.

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VisitMe scanner software automatically capturing odometer readings to eliminate manual entry errors and ensure accurate vehicle mileage logging for access control.

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Automatic
Odometer Reading

Scan odometer readings in seconds, error-free
 

Capture vehicle odometer readings automatically using the scanner’s camera, no typing or photo uploads required. This reduces human error and blurred unreadable photos while speeding up the capturing of data.
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Online Intelligence
Integration

Integrate seamlessly for unified site security

Our integration with Online Intelligence allows seamless communication between systems, providing a holistic view of your site's security and operational data. Learn more at Online Intelligence.
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Online Intelligence Logo
VisitMe integrated with Online Intelligence for automated reporting on visitor movements, including daily and scheduled entry and exit analytics for advanced access control.

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VisitMe solution displaying customisable checklists and inspection prompts with photo evidence, supporting procedural validation and gate access compliance.

Checklists
& Inspections

Custom checkpoints for safety, security
& compliance
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Add site-specific questions or inspection points to your procedures. Whether it’s checking for PPE, vehicle damage, or destination details, your checklist is fully customisable.

Centralised 
Online Records

All your data, one portal — anytime access
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Visitor, vehicle, asset, and staff data is securely stored and accessible via the VisitMe portal. View logs, run reports, and access information in just a few clicks for faster decision making, improved oversight, and streamlined operations.
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VisitMe portal showcasing centralised online records storage, offering secure, cloud-based access to visitor logs and electronic check-in data from anywhere.

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VisitMe logistics trip calculator feature used to track trucks, containers, and cargo from point A to B, ensuring secure route monitoring and access validation.

Logistics
Trip Calculator

Track, verify & optimise every delivery route
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Monitor and manage logistics trips with details such as: 

  • Route distances and estimated travel time 

  • Driver, vehicle, and asset tracking 

  • Delivery performance and arrival verification 


Making sure the same truck, with the same driver and the same load that left point A arrives at point B in a timely manor.
 
Improving delivery accuracy, enhance driver accountability, reduce operational risk, and streamline logistics reporting.
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Evacuation
& Roll Call

Live roll calls for safer, faster
emergency response
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In the event of an emergency, the VisitMe portal allows you to quickly access a live list of everyone currently on-site. With just a few clicks, you can generate an accurate roll call report to verify that all staff, contractors, and visitors are accounted for.
 
This feature supports efficient evacuations, enhances emergency preparedness, and ensures compliance with health and safety regulations.
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Evacuation and roll call feature on the VisitMe portal showing who is currently on site

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It’s not just about features, it’s about how they’re brought together, perfectly matched to your site, and supported by a team that never stops innovating. With SA Technologies, you’re not just getting access control, you’re gaining a trusted partner who values your trust, adapts with time, and builds solutions that evolve as your world does.

Get clear insight into who or what is moving through your gate and why.

 

With our range of features, each solution is tailored to suit your site.

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