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Yes, VisitMe includes a robust Time and Attendance feature that enables accurate tracking of staff and contractor movements on-site. Each staff member or contractor is issued a unique, system-generated QR code linked to their profile. At the gate, they simply scan their code using the VisitMe handheld scanner to clock in or out—eliminating manual registers and preventing time fraud. This feature offers several benefits: • Accurate Time Tracking: Every scan is time-stamped and securely recorded, giving you a reliable log of attendance. • Real-Time Monitoring: Site managers can instantly view who is currently on-site and for how long via the online portal. • Automated Reports: Exportable attendance reports simplify payroll and contractor billing processes. • Custom Rules: Clock-in rules can be customised per site, such as shift windows, location restrictions, or job roles. • Audit Trails: All activity is stored securely for auditing, dispute resolution, and compliance purposes. Whether managing permanent employees, temporary contractors, or shift workers, VisitMe makes time and attendance seamless, secure, and fully integrated into your broader access control strategy.

Yes. VisitMe can be configured to ensure only inducted contractors or employees with valid credentials are allowed entry. You can upload induction expiry dates, medical validity, or training status, and the scanner will alert the guard if any requirement is missing or expired. For high-turnover environments, bulk upload tools and QR code generation make it easy to register or deregister individuals quickly.

VisitMe allows you to register and track deliveries, drivers, and cargo. You can log waybills, confirm delivery purposes, and scan all driver and vehicle information at the gate, creating a complete digital trail of all logistic activity.

Yes, VisitMe is ideal for contractor management. The system allows you to register, pre-approve, and track contractors on site. Contractors can be issued QR codes or be scanned at the gate using their ID, license, or other credentials. This helps ensure only authorised individuals gain access and that all movements are recorded for security and compliance purposes.

Paper logbooks are prone to errors, misuse, and offer no real accountability. A digital system is more secure, POPIA-compliant, and provides instant access to visitor history, photos, and validated credentials, helping you improve both security and operational efficiency.

Data security is a top priority in VisitMe. All personal information captured during a visit is first encrypted and stored locally on the handheld scanner. Once the visit is completed, the data is securely transmitted to our servers via HTTPS and automatically deleted from the device. Our servers are hosted on Amazon Web Services (AWS) in the Cape Town data centre, within a protected Virtual Private Cloud (VPC). All information is stored in an encrypted MySQL database, and supporting files like images are kept securely in AWS S3 storage. Additional layers of protection include strong firewalls, restricted server access, and constant system monitoring to prevent unauthorised access. These measures ensure that your data remains secure at all times, during capture, in transit, and at rest—while complying fully with the POPIA Act.

Yes, VisitMe requires internet connectivity for both the scanner and the online portal to operate. The scanner can be connected using a SIM card (mobile data) or via Wi-Fi, depending on what’s available on-site. Internet is also required to log into the web portal and access reports or manage data.

Yes. VisitMe includes a Time and Attendance feature that allows staff and contractors to clock in and out at the gate using individual QR codes. Each person is assigned a unique QR code that’s scanned by the guard using the handheld scanner, ensuring quick, accurate check-ins. This improves tracking of working hours, supports payroll accuracy, and enhances accountability on site.

Our reporting panel on the VisitMe portal allows operators to generate custom reports for any scenario, unauthorised access, expired permits, denied entries, or flagged vehicles. Exception reports are pulled directly from the activity data collected at the gate, giving you a clear and auditable record of any events outside of standard procedure.

Access control manages who can enter a site (e.g. residents, staff, delivery drivers), usually through devices like remotes, QR codes, or biometrics. Visitor management focuses on logging and verifying temporary guests, ensuring they’re authorised and recorded. VisitMe offers both in a seamless, integrated system.

Yes. QR codes are generated by the system and can be sent to visitors ahead of time. These codes can be scanned at the gate for fast, secure, and contactless check-in. Each QR code is unique and tied to a specific person, date, and time for maximum control.

Yes. VisitMe’s handheld scanner can scan and decrypt South African driver’s licences, ID cards, passports, vehicle licence discs, trailer discs, and any document or tag with a barcode. This allows for real-time validation and accurate recordkeeping of everyone entering or exiting the site.

Yes. Our online portal provides real-time access to all activity logs. You can schedule automatic reports to be sent to your email or generate manual reports on demand. In the case of an emergency, the system also allows you to quickly perform roll-calls to identify who is still on-site and where they entered.

VisitMe is a digital visitor and access management solution designed to control and track the movement of people, vehicles, and assets through any site’s entry and exit points. It operates through a handheld scanner that captures and verifies personal, vehicle, and asset data at the gate. This information is securely stored on a POPIA-compliant database and can be accessed via the VisitMe online portal for live monitoring, reporting, incident investigation, and operational management.

Yes. VisitMe is fully compliant with the Protection of Personal Information Act (POPIA). We prioritise data privacy and transparency, ensuring that all personal information is collected lawfully, with consent, and stored securely in line with legal requirements.

Yes. VisitMe is a 100% digital solution that eliminates the need for outdated, manual paper logbooks. It enables accurate, verified, and secure data collection, giving you real-time insight into all gate activity.

A digital visitor management system replaces traditional paper logbooks with a digital platform that captures, verifies, and stores visitor, vehicle, and asset data. It works via mobile apps, handheld scanners, and web portals to manage gate access, generate real-time reports, and ensure secure entry/exit tracking.

At SA Technologies, we set ourselves apart through three core pillars: • Custom-Built Solutions: We don’t just offer products, we deliver tailored solutions. Unlike generic, off-the-shelf systems, our in-house development team designs each setup around your site’s unique risks, requirements, and operational processes. That level of customisability ensures your access control system works the way you need it to. • Continuous Innovation: Innovation is at the heart of what we do. As new risks and operational challenges emerge, we proactively develop and release new features to keep your system effective, relevant, and future-ready. You’re never stuck with yesterday’s technology. • Unmatched Support & Training: Our dedicated support team is committed to keeping your system running smoothly and up to standard. We provide ongoing updates, system checks, and hands-on training during installation, ensuring your staff know exactly how to get the most out of your solution.

No. While we’re based in South Africa, our solutions are trusted and used across several other African countries as well.

SA Technologies is a data collection and reporting company specialising in digital visitor and access control software solutions. We offer three product lines: VisitMe, IntelliGuard, and OpSync, each designed to streamline entry, exit, and on-site operations across a range of environments.

Our solutions are ideal for any premises with an entry and exit point. This includes: • Residential estates and gated communities • Office and business parks • Logistics and distribution centres • Manufacturing plants and warehouses • Mining and industrial facilities Whether it’s people, vehicles, or assets, if it moves through a gate, we can help you manage it.

Yes. We take data privacy and accountability seriously. From encrypted data handling to POPIA compliance and transparent consent processes, we do everything in our power to ensure that your personal data is treated with the highest level of security and respect. When you use VisitMe or IntelliGuard, you’re choosing a provider who values your right to privacy.

Yes. All data is encrypted and stored locally on the handheld scanner until the transaction is complete. It is then securely transmitted via HTTPS to our cloud servers hosted on AWS (Cape Town). Once safely stored, the data is removed from the device. On the server, all data is kept in an encrypted MySQL database behind secure firewalls and a Virtual Private Cloud (VPC). Static files are stored securely in AWS S3. We also restrict access using strict IP whitelisting and maintain continuous system monitoring.

Yes. VisitMe is fully compliant with the POPIA Act. We implement consent-based data collection, encrypted storage, secure transmission, and offer data subject access and deletion rights.

Our systems are consent-driven. When a visitor arrives at a site, VisitMe’s scanner displays a consent panel requiring the user to sign and agree to the terms of data collection before their details are recorded. This ensures full compliance with the POPIA Act and places the visitor in control of their own data.

SA Technologies strictly follows the conditions set out in the POPIA Act. We only collect data that’s necessary, store it securely, and give users full rights to request, update, or delete their information. Data is stored for two years (unless otherwise agreed) and then automatically deleted or anonymised. Our Information Officer oversees POPIA compliance and handles all privacy-related queries.

Data is stored for up to two years to ensure accurate record-keeping and incident investigation, after which it is permanently deleted or anonymised to prevent reconstruction. You may also request the early deletion of your information by contacting our support team.

Our systems are regularly reviewed and updated to align with the latest security best practices. We conduct internal risk assessments, software audits, and infrastructure upgrades to ensure that data is always protected. We also limit server access to a single secure IP address and monitor all access attempts to detect and block unauthorised activity.

We collect only essential information needed to protect people and property. This includes names, ID numbers, vehicle details, entry times, and visit reasons. These details ensure only authorised individuals gain access and enable full accountability and traceability.

VisitMe is ideal for high-risk and regulated environments like mines. You can validate contractor induction status, medical certificates, and work permits at the gate. All movements are logged, and exceptions (e.g. expired induction) are flagged for review. Bulk uploads and pre-approvals help streamline entry while ensuring compliance.

For residential complexes, IntelliGuard is an excellent choice. It’s cost-effective, doesn’t require a guard, and enables residents to control access via mobile app, QR codes, or PIN codes. It also keeps a full digital record of entries and exits, enhancing both convenience and safety.

Our IntelliGuard solution is designed specifically for unmanned access points. Visitors receive a QR code or PIN from a resident or site manager. At the gate, they scan the code or enter the PIN to gain access. The system records the entry and notifies the resident. This allows full access control even without a physical guard present.

VisitMe and IntelliGuard are two of the leading access control solutions designed specifically for residential estates and office parks. VisitMe is ideal for sites with security personnel, while IntelliGuard is perfect for complexes without guards, offering a smart keypad or reader at the gate and mobile access control for residents.

Use VisitMe’s scanning features to verify driver licenses, IDs, passports, vehicle discs, and trailer registrations. Combined with our Navic integration, you can also screen number plates in real-time for suspicious or stolen vehicles, providing unmatched entry point security.

Yes. Our in-house development team is ready to create integrations with your existing platforms or third-party systems. If we don’t already support it, we can build it.

Yes. Our online portal provides real-time access to all activity logs. You can schedule automatic reports to be sent to your email or generate manual reports on demand. In the case of an emergency, the system also allows you to quickly perform roll-calls to identify who is still on-site and where they entered.

Our reporting panel on the VisitMe portal allows operators to generate custom reports for any scenario, unauthorised access, expired permits, denied entries, or flagged vehicles. Exception reports are pulled directly from the activity data collected at the gate, giving you a clear and auditable record of any events outside of standard procedure.

Yes. Our scanner software can scan and decrypt IDs, passports, driver’s licenses, and vehicle discs. Additionally, our integration with Navic enables live vehicle license plate recognition (LPR) and validation against national watchlists, improving vehicle and driver screening.

Yes. VisitMe offers full QR code functionality for contactless entry and exit. Residents, staff, contractors, or visitors can be issued with QR codes for easy scanning at the gate using our handheld scanner.

It’s simple. Visit our website, fill out the reseller application form, and our team will be in touch with you ASAP to get the process started.

Yes. We provide all the training and sales/marketing resources you need to confidently present, sell, and support our products.

We offer full support to our reseller network, including onboarding, training, marketing material, and technical assistance. Your success and your clients’ satisfaction are our top priorities.

Once the SLA is signed, your site will be installed and operational within three business days.

Yes. Our operations team handles all bulk uploads, including residents, employees, or contractors. We also customise and configure your system during onboarding to ensure it’s fully aligned with your site’s specific access procedures.

Our support services are included as part of your SLA agreement. If your site is within a 30km radius of our offices, we offer both on-site and remote support. This includes assistance for guards, portal users, and site operators. Whether you need help with troubleshooting, updates, or usage guidance, our team is always ready to assist.

We have standby support staff available after hours, on weekends, and during public holidays. Whether you need remote or on-site assistance, we’re here to help you whenever you need it.

Yes. We offer free, in-person training to all security guards and site personnel who will be using the handheld scanners. We also train portal users to ensure they understand how to manage data, generate reports, and oversee activity on the system.

Yes. IntelliGuard and VisitMe includes mobile remote control for gates. Residents and site managers can open gates, view access logs, and manage visitor bookings directly from their phones.

When a vehicle approaches your site, VisitMe captures the vehicle’s license plate via the scanner or LPR camera. This data is sent to Navic in real time, where it is cross-referenced against a centralised database of flagged or suspicious vehicles. If there’s a match, the system alerts the guard on-site immediately, enhancing proactive security and site control.

VisitMe integrates seamlessly with Online Intelligence’s centralised risk database. When a visitor or vehicle is scanned, their information is checked against Online Intelligence’s high-risk profiles and movement history. If a match is found, the system flags the individual for further investigation or denial of access, giving sites an additional layer of pre-emptive security.

You can upgrade your solution at any time within your contract period by adding new features or modules at no extra monthly fee. However, downgrades are not permitted during the active contract term. Once your 24-month contract ends, you can renew it with a new package, at which point you’ll also receive a brand-new replacement scanner device for the next contract cycle.

We offer flexible options to suit your needs: • Standard 24-month contracts • Shorter-term contracts • Once-off purchases

Installation is typically free unless your site is located far from our offices. Monthly fees vary depending on the solution and number of devices or features selected. Get in touch with our team for a customised quote based on your needs.

No. All software updates and training are included in your monthly fee and offered at no additional cost.

With VisitMe, we do not charge installation costs for sites within our standard operating range. If your site is located far from our offices, we may charge a travel fee, which will be discussed and agreed upon beforehand.