Features
Our fully digital Access and Visitor Management solutions make entry processes faster, easier, and more secure. Get clear insight into who or what is moving through your gate and why. With a wide range of features, each solution is tailored to suit your site.
Features Icon Menu:
Explore our features below. Hover over any icon and to view more details of the feature click on the icon.
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All Hardware & Features
Scanner Hardware
Our scanner solution is a visitor management system based on a wireless, hand-held device which scans and captures vehicle and visitor information for a access-controlled site.
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Scanner Specifications:
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a large 5.5” HD display,
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ultra-fast octa-core processor,
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reliable 4G LTE connectivity,
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a built-in 13MP camera for quick and clear photo capturing
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GPS for location accuracy,
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a long-lasting battery along with a battery docking station,
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Android 11/13 and IP65-rated durability.
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We use a rugged and high-performance scanner devices to power our multi facet and streamlined VisitMe software.​
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01.
License scanning & decryption​
Fast, Secure License Validation at the Gate​
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Easily scan driver's licences and vehicle discs to automatically decrypt and capture all relevant information. Data is securely stored on the VisitMe scanner and synced to your portal for easy access and compliance records.
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Staff QR Codes​
Instant ID & Access with Personalised QR Codes​
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Generate unique QR codes for staff and contractors, which include detailed personnel info (name, department, company, contact details, and a photo). This enables rapid access, verified by on-screen photo matching at the gate.
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02.
03.
Pre-approval
Pre-Book Access for Faster, Verified Entries
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Create bookings in advance for visitors and contractors to streamline their entry and exit. Bookings can be issued from the portal or mobile app and sent in the form of a QR code or PIN code for fast, validated access at the gate.
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Reception Check-in
Digitise Reception with Smart Self-Service Sign-Ins
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Upgrade your reception with a digital check-in solution. With our reception tablet solution visitors can confirm appointments on arrival, and hosts are instantly notified.
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Optional visitor stickers with printed details improve on-site identification and access control.
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04.
05.
Passengers
Capture Passenger Data for Complete Entry Records
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Concerned about passengers entering or exiting your site? With VisitMe, you can effortlessly add passengers alongside any visitor, contractor, or employee during the check-in process. Capture all necessary details such as full name, contact information, and even scan their driver’s license for instant validation.
This ensures that everyone entering your premises, whether they’re behind the wheel or not, is properly recorded, enhancing overall site security, compliance, and traceability.
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Entry Limit Control
Control Access Frequency for Added Security
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Control how many times a visitor or contractor can enter your site, or within what time frame. This prevents unauthorised entries and helps ensure secure, controlled access to your premises.
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Instant Notifications
Stay informed with real-time alert notifications.
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Receive instant notifications for:
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The entry of any individual with an expired driver’s licence
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The entry of any vehicle with an expired licence disc
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Any failed validation checks (e.g. expired medicals)
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Any detection of duplicate data, such as reused PO or delivery note numbers
These alerts ensure you’re always aware of potential risks or compliance issues the moment they occur, helping you take immediate action.
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SMART Mobile App
Convenient Access & Booking Right from Your Phone
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The VisitMe Plus mobile app enhances resident and staff convenience:
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Remotely open gates using the in-app digital remote
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Easily book and send visitor access codes
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Save frequent visitors for quick future bookings as favourites
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Receive real-time notifications sent from the portal
08.
Dynamic
Panels
Custom Process Flows Built Around Your Requirements
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Our Dynamic Panels let you customise scanning, data capture, and validation steps, from asking questions to uploading photos or triggering conditional actions.
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09.
Mandatory
Fields
Ensure No Critical Info Is Missed at Check-In
Each feature and procedure on the scanner can be configured to include mandatory fields, ensuring that no critical information is skipped or left incomplete.
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10.
Validations
Auto-Flag Expired Medicals, Inductions & More
Upload and track expiry dates for safety files, medicals, and induction certificates. When a person is scanned in, the scanner verifies that all their credentials are valid, flagging and bringing up a scanner alert for expired documents on the spot.
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11.
Digital Records
Log Vehicles, Assets & Seals with Full Traceability
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Scan or capture every vehicle, asset, container, and seal to maintain a secure digital record. If an incident occurs, reports are easy to generate and use for investigations or audits.
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Time &
Attendance
Automate Time Tracking for Better
Workforce Insights
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Use staff and contractor QR codes to automatically log arrivals and departures. Easily generate reports for time and attendance tracking, or calculate time-on-site for operational insights and compliance checks.
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This feature supports workforce management, payroll accuracy, productivity analysis, and internal policy enforcement with minimal manual effort.
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Duplicate
Data Detection
Prevent Errors & Fraud with Built-In Data Checks
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VisitMe instantly checks for duplicate entries such as PO numbers or delivery note references. If a match is found, it alerts the guard, helping to prevent fraud, theft, incorrect logging, and ensuring data integrity, process reliability, and operational risk reduction.
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Photographic
Evidence
Capture Critical Images for Proof & Reporting
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Easily take and log photos of stock, documents, equipment, or seal conditions during check-in or check-out. All images are securely stored on the portal for reporting, traceability, proof of delivery or condition, enhanced accountability, better site compliance and security, and simplified incident investigations when needed.
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Navic Integration
Scan Plates & Get Instant Stolen Vehicle Alerts
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Through our Navic partnership, every number plate and licence disc scanned is automatically checked against a national stolen vehicle database. Alerts are triggered, allowing you to respond proactively.
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Automatic
Odometer Reading
Scan Odometer Readings in Seconds, Error-Free
Capture vehicle odometer readings automatically using the scanner’s camera, no typing or photo uploads required. This reduces human error and blurred unreadable photos while speeding up the capturing of data.
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Online Intelligence
Integration
Integrate Seamlessly for Unified Site Security
Our integration with Online Intelligence allows seamless communication between systems, providing a holistic view of your site's security and operational data. Learn more at Online Intelligence.
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Checklists
& Inspections
Custom Checkpoints for Safety, Security
& Compliance
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Add site-specific questions or inspection points to your procedures. Whether it’s checking for PPE, vehicle damage, or destination details, your checklist is fully customisable.
Centralised
Online Records
All Your Data, One Portal — Anytime Access
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Visitor, vehicle, asset, and staff data is securely stored and accessible via the VisitMe portal. View logs, run reports, and access information in just a few clicks for faster decision making, improved oversight, and streamlined operations.
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Logistics
Trip Calculator
Track, Verify & Optimise Every Delivery Route
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Monitor and manage logistics trips with details such as:
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Route distances and estimated travel time
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Driver, vehicle, and asset tracking
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Delivery performance and arrival verification
Making sure the same truck, with the same driver and the same load that left point A arrives at point B in a timely manor.
Improving delivery accuracy, enhance driver accountability, reduce operational risk, and streamline logistics reporting.
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Evacuation
& Roll Call
Live Roll Calls for Safer, Faster
Emergency Response
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In the event of an emergency, the VisitMe portal allows you to quickly access a live list of everyone currently on-site. With just a few clicks, you can generate an accurate roll call report to verify that all staff, contractors, and visitors are accounted for.
This feature supports efficient evacuations, enhances emergency preparedness, and ensures compliance with health and safety regulations.
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